We highly recommend that all speakers submit papers in hard copy and electronic format.

CompanyShortName offers a complete publishing service to conference organizers. This service addresses every phase of publishing Conference Proceedings at a very competitive price.

The Publishing Process

Publishing Electronic Conference Proceedings is a lengthy process  typically one to six months. The following is a simplified outline for the process. 

Note: The program manger will keep track of all papers submitted and coordinate it with the conference coordinator. 

CompanyShortName will scan hard copy documents using high-speed scanners. The 300 dpi images will then be converted to portable document format (PDF) files for inclusion on the CD-ROM. The documents will retain their original look and feel.  We also accept data in variety of electronic formats such as: 

  • Microsoft Word 

  • Rich Text Format 

  • PageMaker 

  • Illustrator 

  • Adobe Acrobat 

  • Word Perfect 

  • QuarkXPress

  • Frame Maker 

  • Power Point 

  • AMI Pro 

  • Corel Draw 

  • Mac Write

CompanyShortName will create table of contents, index, and other submitted material. An electronic guide can be published to assist users with navigating the CD-ROM. The guide can include Hypertext links between Table of Contents and index. Bookmarks can be created for each section/Track.

(Multi Media data such as Digital Video and/or sound can be included on the CD-ROM)

The Acrobat Reader can be included on the CD-ROM. Acrobat supports Windows 3.1, Windows NT, Windows 95/98, UNIX, and Macintosh. The CD-ROM produced is an ISO 9660 disc. The CD-ROM will have a 2 color (more colors are available for an additional charge) label silk screen on it. A fully functional prototype CD-R will be provided for review prior to mastering and replication. Additional copies are available for a nominal charge 

The organizer provides CompanyShortName with data about the conference such as:

  • Logo in electronic form or paper

  • Color preferences (PMS Colors)

  • Session tracks, titles, & session descriptions

  • Speaker names, speaker biographies, & paper titles

  • Conference title and theme, massage, committee, board, pictures, awards, exhibitors & call for papers. Etc.

CD Preparation:

  • Convert received data from speakers, and conference coordinator from electronic or printed format to PDF.

  • Generate Menu and index

  • Generate Bookmarks for Sessions, Papers and Abstracts

  • Generate Hyperlink to every entry in the Table of Contents

  • Generate Hyperlink to every entry in the index (if available)

Input Data Type:

  • Hard copy "camera ready" (printed). Color photographs or graphics are converted to PDF.

  • We accept most commonly used electronic formats such as: Microsoft Word, RTF, Word Perfect, ASCII, Power point, Lotus 123, PageMaker, QuarkXPress, Frame Maker, PDF, JPEG, BMP, PostScript, TIFF, PCX, or GIF files.

  • We accept data on 3.5-Inch floppy disks, tape cartridges, ZIP drive, Jaz Drive, CD-ROM, and CD-R.

Conversion Process:

  • Hard copies are scanned and converted to Adobe® Acrobat Portable Document Format (PDF). PDF files replicate the appearance of the original document on the users monitor and printer.

  • Electronic files are converted to PDF

  • Photos are Scanned

Email

  • Speaker/authors can also submit their materials via Internet email to an email address.

Delivery:

  • Standard Delivery is 4 weeks after delivery of artwork and final approval. 24 hour service is available.

If you have questions regarding the format of your files, or any other matter, please feel free to contact us at CompanyEmail .